Job Details
Academic and Career Planning Senior Specialist
Career Counseling and Placement
BGSU Main Campus

The Academic and Career Planning Senior Specialists provide leadership and coordination of key strategies and initiatives related to the implementation of a centralized and integrated unit. In accomplishing these duties, Senior Specialists participate in the development and execution of strategic priorities and supervise a team of Academic and Career Planning Specialists in creating an open, diverse, and inclusive learning environment for staff and students. As key members of a student success team at the University and in accordance with related student success strategies, these Senior Specialists provide essential support and service to students and contribute to the University’s goals of promoting student development and success, including persistence, timely graduation, and career preparedness.


In addition to coordinating on-going staff training, development, and supervision, Senior Specialists provide degree planning, academic, and career guidance to undergraduate students through one-on-one and group consultations and presentations for a variety of academic disciplinary clusters. The Senior Specialists provide career guidance to graduate students and alumni, and also participate and assist with various university retention efforts, lead and serve on university and departmental committees and work groups, and coordinate training and development.


  • Provide leadership and coordination of key initiatives, strategies, and projects that contribute to the overall success of Academic and Career Planning, including assessment, communication, inclusion, orientation, staff training and development, and technology.
  • Lead and execute plans for on-boarding new and transfer students, including College Credit Plus, Firelands, and Pathway programs
  • Represent the Office of Student Success and Life Design and Academic and Career Planning on various university committees and workgroups.
  • Coordinate and collaborate with other Academic and Career Planning Specialists and the Director in setting priorities and strategic direction of the unit 
  • Lead and supervise teams of Academic and Career Planning Specialists, including hiring, training, ongoing development and performance evaluation
  • Serve as a point of contact for College Associate and Assistant Deans, other designees, school directors, department chairs, program coordinators, and faculty in administrating university policies and processes related to degree requirements, experiential learning requirements, and graduation
  • Analyze and evaluate data and trends to best inform strategy
  • Assist in coordinating efforts with campus partners such as Admissions; AIMS; College Credit Plus; Diversity and Belonging; Graduate College, International Programs and Partnerships; eCampus; Firelands and Pathway; Honors College; Learning Communities; Life Design; Parent, Family, and New Student Connections; Registration and Records; Student Athlete Services; Thompson Scholarship Programs; TRIO/SSS
  • Ensure that Academic and Career Planning Specialists are meeting established goals and metrics related to student success and closely monitoring student persistence and progress toward degree.
  • Respond and work to resolve student and family issues and concerns
  • Serve on the leadership team with Academic and Career Planning Senior Specialists, Design Coaches, Director of Academic and Career Planning, and Associate Vice Provost for Student Success and Life Design to collaborate and support employer and student success initiatives

Academic Planning and Progress

  • Develop, modify, and maintain academic degree completion plans for incoming and current students within an assigned disciplinary cluster, providing guidance on course planning, degree requirements, university policies and procedures, and class registration procedures
  • Work collaboratively with incoming students in first-term registration and course enrollment
  • Collaborate with Design Coaches and other offices to connect students to resources that facilitate student success and connectedness within their program of study
  • Educate students on university and academic program policies and procedures
  • Review transcripts from students who have changed their majors or transferred in from another institution
  • May conduct group advising sessions with designated advising groups or segments of students
  • Assist students with academic appeals
  • Regularly review student academic progress and performance and advise students on development and/or modification of degree completion plans
  • Refer students to appropriate BGSU and non-BGSU support offices and/or organizations as needed to support student success
  • May be responsible for developing programming efforts and intervention strategies for targeted and identified populations of at-risk students

Career Development and Planning

  • Provide individual and group consultations on career-related topics such as cover letter and resume reviews, Handshake profile support, experiential learning and job search strategies, and graduate school search preparations
  • Review and approve or decline resumes and other professional student and alumni documents in the online recruitment system
  • Generate student interest and submissions for the Falcon Career Spotlights to highlight student and alumni career success stories
  • Review and analyze career assessment results with students
  • Promote experiential learning, part-time and full-time employment opportunities that benefit students and alumni
  • Provide staffing support at job fairs and other large, institutional recruitment events
  • Create and facilitate classroom and student organization presentations on career-related topics
  • Design and maintain electronic career-related resources for student and alumni use, including, but not limited to, What Can I Do With A Major In… and the Career Resource Guide
  • Support student participation and progress in career-related programs including the Falcon Internship Guarantee and Choose Ohio First grant
  • Document communication with students and alumni to maintain accurate and timely notes


  • Develop, maintain, and assist in the implementation of business processes related to university, college, and other departmental policies and procedures regarding student degree progress and graduation requirements, course substitutions, overrides, secondary admission requirements, certification, graduation approval, etc.
  • Develop and maintain an annual calendar of activities and milestones related to academic and career planning for the Office of Student Success and Life Design
  • Work with academic departments to ensure degree and graduation plans are updated regularly for all majors
  • Assist in developing various interdepartmental procedures and processes, as well as system configurations
  • Serve as a liaison with colleges, departments, and faculty on matters related to student curriculum and degree requirements
  • May develop and execute communication plans for the unit
  • May coordinate and maintain assessment and evaluation reports and data
  • Utilize current and emerging technology and available data to complete essential duties, processes, and communication with students to support and foster retention, persistence, and success (e.g. Big Interview, CSS/MyBGSU, GoinGlobal, Navigate, Handshake, degree audit, schedule planning, SharePoint, Query, etc.)
  • Maintain and manage student lists and records through the utilization of online/digital administrative programs and processes
  • Document appointments and communications, and maintain and update student files and records in accordance with federal, state and university regulations
  • May conduct, complete and report audits related to student academic progress toward degree completion, eligibility, and fulfillment of requirements to achieve graduation clearance (may include NCAA, Financial Aid, ROTC and other scholarship programs)

Additional Duties

  • Develop and maintain contact with faculty, staff, and administration as needed to support effective academic and career advising practices
  • Participate and successfully complete initial and on-going training and professional development.
  • Participate in planning and goal setting to meet performance expectations and metrics
  • Complete other and additional duties and responsibilities, as assigned



Minimum Qualifications:

Master’s degree required.    Successful candidate must have Master’s degree conferred at the time of application.   

The following experience is required:

  • 3-4 years of related work experience in an educational or non-profit setting with a preference in advising, coaching, counseling, mentoring, or teaching.
  • 2 years of graduate assistantship experience with direct student contact will count towards one year of work experience.

Preferred Qualifications:

Master’s degree in college counseling, higher education, or related field preferred.

The following experience is preferred:

  • supervision experience



Full-time, Administrative staff position available. Administrative Grade Level 356.  Salary is commensurate with education and experience.  Full benefit package available.

Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration applications should be provided by 'July 21, 2021'


Knowledge, Skills or Abilities

  • Excellent written and oral communication skills
  • Active listening skills
  • Strong organizational and time management skills
  • Critical thinking skills
  • Understanding of the functions of an institution of higher education, including academic and student affairs
  • Knowledge of or ability to learn all degree programs offered at BGSU
  • Knowledge of University academic policies and procedures as well as support services
  • Understanding of student learning outcomes associated with the completion of general education curriculum and baccalaureate/liberal arts degree
  • Knowledge of computer applications including but not limited to: Microsoft Office, Microsoft Outlook, People Soft/CSS, student success software, various learning management systems, and an ability to learn and adopt other technologies,
  • Ability to interact well with students, parents, faculty, administrators and other members of the campus and community
  • Knowledge of or ability to learn design thinking concepts, student development theories, and career development theories
  • Compassionate and caring attitude toward working with students
  • Effective in working with diverse populations
  • Demonstrated aptitude and passion for leading and managing a diverse team


Diversity Statement

In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below.  The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font. 

  • How have you incorporated equity, diversity, and/or inclusion into your current or a previous position?




Fiscal Year
Full Time
Cover Letter, Diversity Statement, Resume