JOIN OUR TEAM!

The Senior Secretary performs administrative tasks for 2 federally funded grant programs of Student Support Services and Ronald E. McNair.  This position includes but is not limited to the management of 2 highly confidential databases necessary for tracking program participants and successful submission of annual performance reports to the Department of Education as well as other information required for the successful performance of grant programs.  This position also monitors, tracks and reconciles 2 grant program budgets on FMS and WRL; processes payments in and out of 2 grant budgets and assist the program director in budget creation, scheduling meetings, and sending communications both on and off campus.  The position requires strong verbal and written communication skills as well as independent judgement and initiative.  The position also requires sorting and distribution of mail, greeting visitors, answering department phone, ordering office supplies, and preparing typed copy, maintaining staff calendars and arranging travel. The position hires, trains, and evaluates student clerical assistants and process payroll.

• Answer program inquiries, develop and distribute program materials. Generate correspondence to McNair and SSS participants, staff and others on behalf of the program director. Prepares and distributes minutes from staff meetings. Reproduce, collate and assemble various materials.  Generate mass mailings.
• Maintains and schedules all meetings for director.
• Hire, train, evaluate and supervise student clerical employees and oversees payroll procedures.
• Provides courteous and professional frontline assistance, using independent judgements to respond appropriately to sensitive and confidential situations involving staff, parents and students.  Refers visitors and callers to appropriate staff
• Reconcile and track budget activity for 2 grants. Provide personnel and operating budget information to Grants Accounting Office and provides directors with budget information and analysis to aid in decision making. Provide personnel and operating budget information to Grants Accounting Office and provides directors with budget information and analysis to aid in decision making.
• Responsible for check payments, cash and retire advances, and requisitions on Falcons Purch for 2 Trio program budgets. Deposits funds for 2 grant budgets.  Makes purchases and reconciles 2 BGSU Purchase Card Statements for 2 budgets.  Resolves issues with Vendors, Grant Accounting, Accounts Payable, Purchasing and Bursar’s Office.
• Update and maintain 2 student databases containing highly confidential material. Generate program rosters and eligibility reports for use by directors and advisors.
• Generate and maintain highly confidential student files for SSS and McNair program participants.

Minimum Qualifications:

Experience

• One year of related experience

Education

• High school diploma or GED required

Salary
 Full-time, Classified staff position available.  The hiring range for this position is $16.35-$17.89, based on previous experience.  Full benefit package available.

Deadline to apply:  The search committee will review applications until the position is filled, ; however, for best consideration, applications should be provided by ‘December 14, 2022’.  

Why work at BGSU?

Full-time BGSU employees enjoy an array of exceptional benefits, including:

• Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
• Generous paid time off: Vacation, holidays, sick days and more.
• Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
• Tuition fee waivers: For eligible employees, spouses and dependent children.
• Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
• Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
• Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read More about the option that best fits your needs.

Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.

Essential Competencies

• Strong working knowledge of budgeting, able to receive and disburse cash whether in currency, credit cards, checks or other payment forms
• Strong knowledge of office management, practices and procedures
• Ability to use university systems of FMS, Falcon’s Purch, Web Report Library and Cashnet, Microsoft Office programs, and be willing to be trained on Blumen Database software.
• Must have a keen eye for details
• Must be a skilled typist, able to draft office correspondence, ability to query, run reports and modify data in financial systems and databases
• Strong interpersonal skills
• Able to work in a team environment
• Handle confidential data effectively
• Interact effectively with students, parents, faculty, staff and the public
• Self-motivated and organized
• Must be able to select train, direct and evaluate student employees.