Job Details
Senior Secretary - Nontraditional and Military Student Services
Classified - Clerical & Administrative Support
BGSU Main Campus
Ends at 11:59 pm Bowling Green, OH local time
25 / $15.03


Work Schedule: Full-time position. Normal Days/hours: 8:00 am - 5:00 pm., Monday thru Friday. Full benefit package available.

Position Summary

Provides administrative support to the Assistant Vice President for Nontraditional and Military Student Services (NTMSS) and NTMSS staff, to facilitate the operation of the unit. Relieves the Assistant Vice President for NTMSS of routine and non-routine administrative tasks. Researches, gathers information and prepares reports pertaining to nontraditional and military students, state initiatives, and the SAGE program. Assists with the preparation and maintaining of department and foundation account budgets.



  • Serves as receptionist (prepares correspondence and reports, answers phone & email, maintains calendars).
  • Performs NTMSS clerical work as needed; such as prepares correspondence and oversees mail
  • Maintains NTMSS office equipment and troubleshoots issues;
  • Maintains inventory and orders supplies
  • Compiles, enters, retrieves, and maintains information in database systems
  • Queries databases and runs reports pertaining to NTMSS and projects
  • Downloads, reconciles, and monitors NTMSS budget reports
  • Provides information for annual reports
  • Drafts budget monthly reports and keeps NTMSS Assistant Vice President updated
  • Reconciles purchasing card transactions
  • Coordinates work schedules and calendars
  • Interviews, hires, trains, and evaluates undergraduate assistants
  • Approves students' time
  • Schedules and coordinates meetings and special events
  • Makes travel arrangements and prepares travel and business entertainment expenses and business entertainment reimbursement
  • Works on special projects as needed
  • Serves as liaison for NTMSS with other University offices, ODHE offices, military members and the public


This list of essential duties and responsibilities is not all-inclusive; individual will perform other related duties as assigned.


Minimum Qualifications

One year related experience and High school diploma or GED required.


Classified Pay Grade 25/$15.03

Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public  and represent BGSU appropriately
  • Knowledge of basic computer skills
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
  • Ability to operate computers and peripheral equipment such as printers
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to work in changing environment
  • Ability to coordinate or lead others in accomplishing work activities
  • Ability to query, run reports and modify data in financial systems
  • Ability to draft office correspondence
HS Diploma or GED
Full Time
Cover Letter, Resume